Free guide and tool

Meeting transcription

Zoom, Google Meet, Teams or Webex — drop the recording and get what was said and decided.

Drop a meeting recording .mp4, .m4a, .webm or .mp3

First 2 minutes free, any lengthLanguage detected automaticallyZoom, Meet, Teams, Webex

Longer than 2 minutes?You get the first 2 minutes here. Kalpa transcribes the rest — free to start on iPhone Get the app ›

How do you transcribe a meeting recording?

Meeting transcription starts with the recording file: download it from your meeting app — Zoom, Google Meet, Teams and Webex all save MP4 files, and Zoom also saves an audio-only M4A. Drop it above. The first 2 minutes of any meeting are free here; the rest of the transcript is in Kalpa.

Short ones here, long ones in Kalpa

First 2 min · free hereTeam meeting, clip1:30English · detected

0:00: Let us start with the roadmap, then the hiring update.
0:14: The mobile release is on track for the end of the month.
0:41: Hiring: two candidates in the final round, decisions by Friday.
1:12: Action items go in the shared doc, please.

Keep it, search it, ask about it laterSave to Kalpa ›

How to transcribe a meeting recording

Record the meeting
With everyone’s consent, using your app’s Record button.
Find the file
Zoom: Documents/Zoom. Meet: Drive › Meet Recordings. Teams: OneDrive or SharePoint.
Drop it here or in Kalpa
The first 2 minutes of any meeting are free here; the rest is in Kalpa.
Share the notes
Copy the transcript, or send the summary from Kalpa.

Faster in the app

Meeting notes from any app, no bot in the call

Zoom, Meet, Teams or Webex — if the app gives you a recording file, Kalpa can transcribe it. Nobody gets a bot invite; you just upload the file after the meeting.

Download on the App Store

Good to know

Built-in transcription in meeting apps often depends on your plan or admin settings. Kalpa works with any recording file.
Audio-only files (.m4a) upload faster than video.
Always tell people you are recording — it’s the law in many countries.

Why people transcribe meetings

Decisions

What was agreed, by whom, by when — in writing.

People who missed it

A summary instead of a 60-minute video.

Your own memory

Ask Kalpa “what did we decide about pricing?” weeks later.

When the free tool is enough — and when you need Kalpa

	Free web tool	Kalpa app
Length	First 2 minutes of any recording	The whole recording, no limit
Summary, quotes and topics	—	Yes
Search everything you saved	—	Ask in chat, jump to the moment
Your own recordings	Upload a file	Record on iPhone or Apple Watch, transcribed on device
Languages	25, detected automatically	25, detected automatically

Questions and answers

Is meeting transcription free here?

Kalpa transcribes the first 2 minutes of any meeting recording for free, with no sign-up; the rest of the meeting is in the Kalpa app, which is free to start.

Does Kalpa label speakers in a meeting transcript?

The Kalpa web tool doesn’t label speakers; it gives you the meeting transcript as text with timestamps that you can copy or download as a .txt file.

Which meeting apps are supported?

Kalpa works with recordings from any meeting app that gives you an audio or video file, including Zoom, Google Meet, Teams and Webex, up to 100 MB per upload.

Does Kalpa join my meetings?

No, Kalpa never joins your calls — you upload a meeting recording or record in person.

What happens to my meeting recording after upload?

Kalpa deletes the meeting audio right after the transcript is made; the text is kept for 24 hours so the same recording isn’t processed twice, then deleted, and Kalpa does not use it to train models.

Zoom recording to text Google Meet transcript Microsoft Teams recording to text Webex recording to text Interview transcription Lecture to text

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Everything you hear and say, remembered

Kalpa keeps what you watch, say and think in one place you can talk to. Free to start on iPhone and Apple Watch.